Rules for Use of IT Facilities

In the event of any difficulty users of Society Information Technology facilities must contact the Information Technology Officer (“IT Officer”). If the IT Officer cannot be contacted you must contact another member of the Executive Committee.

Information Technology facilities include computers, software, audio-visual equipment, internet access, telephony and messaging services, the society website, and any 3rd party website access provided as a benefit of membership.

1. The Society computers must only be used to run software that the Society provides. Software may only be installed by the IT Officer once they have been satisfied that it is:
   1. Functioning correctly
   2. Suitable for the purpose intended
   3. Properly licensed
   4. Free of virus infection
   5. Will not conflict with existing software
2. No bootable media are to be used without the written permission of the IT Officer.
3. Members must not disclose any user account or password details for facilities which the society provides. Members will be held responsible for any acts performed using their user accounts or passwords. If a member believes that someone has unauthorised access to any system they must inform the IT Officer immediately.
4. Where personal areas are provided for the use of individual members the Executive Committee reserves the right to inspect their contents for the purposes of detecting virus infection or unlicensed software. The IT Officer may delete any files, without warning, should they be found to be unlicensed or virus infected. If this is necessary the member will be notified that the file has been deleted.
5. Personal areas must not be used to store any material of an offensive or pornographic nature. Such file areas are to be used only for astronomical purposes. The IT Officer will delete any pornographic or offensive files.
6. Members must accept legal responsibility for the contents of any personal areas and indemnify the Society against any legal action resulting from the misuse of any personal area.
7. IT facilities provided by the Society are to be used primarily for purposes of an astronomical nature; reasonable personal use is permitted.
8. Equipment must not be removed without the written permission of the IT Officer.
9. The Executive Committee may introduce Terms and Conditions or Usage Policies for specific services that members must agree to if they wish to use the service.
10. Items of IT equipment, services or software may be accompanied by either manufacturers, suppliers and/or Society produced instructions which members must familiarise themselves with prior to use of such equipment.

These rules have been approved and adopted by the Executive Committee in accordance with clause D, sub-clause (9) of the Constitution and supersede all previous rules of membership.

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