Rules for the Issue of Keys

  1. Keys are only available to adult members of the Society. Keys cannot be issued to junior members.
  2. Members must apply for keys in writing to the Secretary.
  3. Applicants for keys must complete any familiarisation or training for premises or equipment which the Executive Committee deems necessary before an application for keys will be considered.
  4. Key holders must complete any updated familiarisation or training deemed necessary by the Executive Committee from time to time; key holders will be required to return keys temporarily until this is completed.
  5. The Executive Committee will consider applications with regard to the following criteria:
    1. Health and safety
    2. Competence of the applicant to use the equipment or premises
    3. Trustworthiness
  6. The Curator of Instruments and Observatory is responsible issuing and collecting keys.
  7. The Curator of Instruments and Observatory will maintain a list of key holders.
  8. Any keys issued are the responsibility of the key holder and must only be used by the key holder.
  9. A charge to cover the cost of key cutting will be made for the issue of keys.
  10. The Treasurer is responsible for all monies regarding the issue of keys.
  11. All keys issued by Mexborough & Swinton Astronomical Society for its property, equipment and premises remain the property of the Society. The Executive Committee has the power to demand the return of any keys issued at any time.
  12. Members must return any keys to the Society in the event of them failing to renew their subscription.
  13. When requested, members must return any keys within the period specified by the Executive Committee.
  14. Any member of the Executive Committee may, with good reason, request the return of any keys issued. A receipt will be issued for any keys so returned if requested.
  15. Members may appeal to the Executive Committee against the decision to have their keys withdrawn.
  16. Keys must not be copied.
  17. Keys must not be marked or identified in any way.

These rules have been approved and adopted by the Executive Committee in accordance with clause D, sub-clause (9) of the Constitution and supersede all previous rules of membership.

Mexborough & Swinton Astronomical Society is a Registered Charity in England & Wales, Registered Charity No 1064103.

Registered Address: 147 Queen Street, Swinton, Mexborough, South Yorkshire, S64 8NG

Affiliated to the Federation of Astronomical Societies.

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